Privacy Policy

Cashpot Limited is committed to ensuring that your privacy is protected.
This policy may change from time to time by updating this page.

Data Protection

Information you provide us with will only be disclosed in accordance with the Data Protection Act of 1998.

Privacy Policy

This privacy policy sets out how Cashpot Limited uses and protects any information that you give Cashpot Limited when you use this website.

Cashpot Limited is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, and then you can be assured that it will only be used in accordance with this privacy statement.

Cashpot Limited may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 23rd May 2011.

Data Collection:

Data Collection is Informed consent is when:

• An Individual/Service User clearly understands why their information is needed, who it will be shared with, the possible consequences of them agreeing or refusing the proposed use of the data.
• And then gives their consent.

Cashpot Limited will ensure that data is collected within the boundaries defined in this policy. This applies to data that is collected in person, or by completing a form.

When collecting data, Cashpot Limited will ensure that the Individual/Service User:

1. Clearly understands why the information is needed.
2. Understands what it will be used for and what the consequences are should the Individual/Service User decide not to give consent to processing.
3. As far as reasonably possible, grants explicit consent, either written or verbal for data to be processed.
4. Is, as far as reasonably practicable, competent enough to give consent and has given so freely without any duress.
5. Has received sufficient information on why their data is needed and how it will be used.

What we collect:

We may collect the following information:

• name and job title.
• contact information including email address.
• demographic information such as postcode, preferences, and interests.
• other information relevant to customer surveys and/or offers.

What we do with the information we gather:

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

• Internal record keeping.
• As a regulatory requirement.
• We may use the information to improve our products and services.
• We may periodically send promotional emails about new products, special offers or other information which we think you may find interesting using the email address which you have provided. The customer MUST consent before such materials is sent to them.
• From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone, fax or letter. We may use the information to customise the website according to your interests.

Data Storage:

Information and records relating to service users will be stored securely and will only be accessible to authorised staff and volunteers.

Information will be stored for only as long as it is needed or required statute and will be disposed of appropriately.

It is Cashpot Limited responsibility to ensure all personal and company data is non-recoverable from any computer system previously used within the organization, which has been passed on/sold to a third party.

Security:

We are committed to ensuring that your information is secure. In order to prevent unauthorized access or disclosure, we have put in place suitable physical, electronic, and managerial procedures to safeguard and secure the information we collect online.

How we use cookies:

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added, and the cookie helps analyze web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyze data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites:

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Data Access and Accuracy:

All Individuals/Service Users have the right to access the information Cashpot Limited holds about them. Cashpot Limited will also take reasonable steps ensure that this information is kept up to date by asking data subjects whether there have been any changes.

In addition, Cashpot Limited will ensure that:

• It has a Data Protection Officer with specific responsibility for ensuring compliance with Data Protection.
• Everyone processing personal information understands that they are contractually responsible for following good data protection practice.
• Everyone processing personal information is appropriately trained to do so.
• Everyone processing personal information is appropriately supervised.
• Anybody wanting to make enquiries about handling personal information knows what to do.
• It deals promptly and courteously with any enquiries about handling personal information.
• It describes clearly how it handles personal information.
• It will regularly review and audit the ways it holds, manage and use personal information.
• It regularly assesses and evaluates its methods and performance in relation to handling personal information.
• All staff are aware that a breach of the rules and procedures identified in this policy may lead to disciplinary action being taken against them.

This policy will be updated as necessary to reflect best practice in data management, security and control and to ensure compliance with any changes or amendments made to the Data Protection Act 1998.